Key Orders and Issuances for Academic Buildings

Housing Residence Hall Student Access

  • For keys and card access into Housing buildings, students must contact their Housing Service Center.
  • Located where they receive their mail.

Specifics

  • Key Authorized Requesters may order keys to academic university facilities for UO and non-UO affiliates using the key portal UO Doors.
  • Any person or department to whom university keys are issued accepts responsibility for promptly notifying their immediate supervisor if the key(s) are lost or stolen.

Key Authorized Requester

  • Departments and Academic Units must designate who is authorized to request access to their spaces for students, faculty, staff, and other affiliates of the UO.
  • Key requests will only be processed when submitted by the designated employees.
  • Submit the Authorization Form before submitting key orders:
    • Request this form by emailing keyaccess@uoregon.edu;
    • Fill it out entirely with the required signatures
    • Return by either campus:

           Attention: Access Control Program Specialist 
           Campus Planning and Facilities Management 
           Lock and Door Shop  

           or scan and email back to keyaccess@uoregon.edu

Once the form is submitted, the Lock & Door Shop will grant portal access to new personnel.

⚠️Update the Authorization Form as personnel changes occur.

Ordering Keys

  • Use the key portal UO Doors to order keys.
  • Please allow at least 1-2 days between the time of initial order and scheduled delivery.

Fees

  • There is no fee for the first initial key(s) to a key holder.
  • All replacement keys require a payment from the key holder’s department, paid by index.
  • Department consignment keys are designated for use by individuals not assigned to a specific person. These keys are maintained by the department, including spare keys, those in key boxes, or for researchers with frequent turnover of student assistants.
  • Both replacement and department consignment keys require a non-refundable fee to be paid by department index.
  • The amount varies depending on the type of key issued, as seen below:
cost

Special Keys

  • Grand master and master keys shall be issued only upon the written authorization of the Associate Vice President for Campus Planning and Facilities Management or designee.